Our Employee management system will impress you not only by its functionality but also by the aesthetics. We take great care of every minute detail to present a well-designed and appealing user interface.

Through our Employee management software complete automation of Employees can be undertaken from hiring to separation. Employee Database management system.

Employee Management Software | Manage Employees Database | ubiHRM

Real-time statistical data for a clear picture of your company. Pictorial view of an organization's hierarchy is automatically generated. Every conceivable employee data is captured through a powerful MIS.

Organizational Dashboard

Enjoy flexible settings to adapt ubiHRM across varied industries & geographies. ubiHRM acts as the custodian of HR policies & compliance. The HR team of every company can use our analytical tools to evaluate & manage the HR function. Analyze the progress of employees. Track the weak areas which need tweaking.

Organization Settings

Triggers can be set for notifying for important events like Birthdays or joining of a new employee. Send Employee circulars for unplanned events or important announcements.

Alerts & Notifications

We painstakingly plan approval processes and work-flows for the organization. Through our streamlined processes, your HR department can function like a well-oiled machine - Smoother operations. Less confusion. No time lost.

Workflows & Approvals

Graphical data of employees in a 9-grid dashboard. ‘Promote from within’ by maintaining a talent pool within the organization. Track employee turn-over for insightful information.

Employee data

We will make your day to day management task effortless by laying the foundation of corporate HR policies. Resolving employee conflicts and administration becomes painless

Work Policies

Maintain the records of employees’ promotion, demotion & Transfers. Employment journey with key milestones & Performance Summary is automatically recorded.

Promotion & Transfers

Address employee grievances and suggestions in real time. Get critical feedback from Employees. Ensure total employee satisfaction.

Grievance handling

Configure & track all the informational, appreciation, disciplinary letters issued to staff. The official letters are issued from editable templates. Avoid labour law conflict.

Official Communication

Contains details of severance or separation such as date & reason for resignation or termination. Notice period can be configured as per the company policy.

Severance

Create unlimited reports through the report builder. These reports can be converted to Excel, CSV, PDF, emailed or printed.

Powerful Reporting

Every employee has access to personal and employment documents such as passport, work permit, national ID etc. He can edit his profile and check his team.

Empower Employees

An employee can punch his Attendance through the mobile App or Web portal. Employee time, location and selfie are captured for fool proof Attendance monitoring. There is no need for Biometric Attendance Machines.

Punch Attendance

An employee can apply for Time off or leave through the ESS portal of ubiHRM. Employees can view only the leave that he is entitled to. All important details such as leave dates, full or half day, substitute, contact number during leave of absence and date of resuming are captured.

Time Off & Leave

Once the Tasks are assigned to employees, the timesheet is to be filled daily from self-service.

Timesheet

Through the employee self service portal, an employee can access all the important personal and employment related documents. Employees can also view career milestones & official communication.

Employment History

Employees can request for documents like salary certificate, salary transfer. What is normally a drain on an HR manager’s time gets done with far more ease.

Documents Request

Employees can print past Payslips through the self-service portal. Frees up valuable time of Payroll Managers spent in non-revenue generating activities.

View Pay Information

Employee Management

With our leave management software you get Leave calendar, Leave summary and utilization reports. Apply and approve Leave from Phone through ubiHRM App.

Set up leave for the entire organization or for specific Employees. Leave pay Information like Full pay, Half pay or no pay can also be stored.

Leave Setup | Leave management System

Leave calendar at a glance with a relevant view for each Manager. Get the monthly leave summary at a glance. Planning Leave and attendance roster becomes a ‘walk in the garden’.

Leave Calendar

Set up leave for the entire organization or for specific Employees. Configure Leave type according to division, department, marital status, grade, designation, gender, religion … Leave pay Information like Full pay, Half pay or no pay can also be stored.

Leave setup

Link leave to work week in accordance with the attendance policy. The leave automatically gets mapped to the employee information. Specify overtime hours for easy payment calculations. Flexibility where it matters

Linking leave

Get the leave data of the entire Fiscal year in a single view – Leave utilized, Leave taken in advance… You can get the list of all the Employees who are on leave today. Specify your criteria and have a leave report generated in a jiffy.

Leave information

Managers get a summarized view of Leave entitlement & history for all employees in real time. Leave Summary is pictographically represented for each employee.

Leave Summary

Choose from a vast array of Standard in-built Reports or create your own reports through our report builder. Each of the reports can be converted to multiple formats like PDF, excel and CSV and emailed in a format of your choice.

MIS Tools – Customizable Reports

Just select the parameters like division, designation, time period etc. and get the leave utilization report in seconds.

Leave utilization Report

Leave & Time Off

Ensure compliance through Global payroll processing services. Save companies from legal hassles. Generate & update Payroll without hassle.

Payroll management system – Generate salary, Update Payroll, Overtime & undertime calculations, Variable pay, Final Settlement, Provident Fund, etc

Payroll management system | HR payroll software | ubiHRM

Talk of saving time and effort and ubiHRM payroll software scores very high. Gather Payroll, cash pay, compensation, overtime pay, personal loan info in minutes.

Payroll Dashboard

Preview before processing. Attendance, leave, personal loan, gratuity etc are linked to the online payroll software. Benefits, variable pay, overtime pay and deductions are taken care of.

Generate Payroll

Overtime Pay can be added to the current payroll by fetching attendance data. Overtime amount is automatically calculated based on the employee's shift, hourly rate & the no. of hours.

Overtime pay

The variable pay linked to the performance management module is automatically fetched. View the past variable pay for any period according to the division, grade, designation etc.

Variable pay

Structure your Comp & Ben in accordance with global standards & local laws. Define your salary structure according to salary range, benefits & variable pay for all grades.

Compensation Structuring

Complete solution to administer the best benefits plans for your employees. Manage Employee insurance & gratuity easily

Benefits administration

The key to a motivated and enthusiastic workforce is a fair, open, consistent and explainable remuneration program. Ensure proper employee benefits easily through the world class HR software.

Employee remuneration

Calculate the end of service benefits based on the notice period, gratuity, leave details... Generate labour law compliant pay slips for final settlement at the time of employee separation.

Final Settlement

Gratuity amount is calculated real-time and is also linked to personal loan. Both gratuity & provident fund amount is payable to the employee at the time of leaving.

Gratuity

Payroll Management

Simplify Expense Management with automated submissions, approvals and reimbursements. Track expenses, upload receipts and process claims quickly.

Streamline Expense Management with automated expense submissions, approvals and reimbursements. Track and manage employee expenses efficiently.

Expense Management System | Expense Claims & Reimbursement | ubiHRM

Configure the Expense heads according to your organization. Upload the supporting documents to substantiate your claim. Reimbursement is systematic and easy.

Expense Management

Employees can submit Expenses effortlessly for the manager's approval. They can add Expense proof to substantiate claims.

Expense Submission

Process reimbursements quickly after manager approval. Track payment status and maintain complete expense history for accounting and compliance.

Expense Reimbursement 

Performance management with a balanced score-card. Companies can identify & reward high potential employees. Drive the team’s performance through robust KPIs.

Performance management with a balanced score-card. Companies can identify & reward high potential employees. Drive the team’s performance through robust KPIs

Configuring Performance | Competency & Skill gap Analysis

Built on the balanced score-card concept with 4 quadrants. A well-rounded employee contributes to not just the profitability but also manages people, compliance, process, customers & vendors.

Balanced Score-card

Drive the team’s performance through robust KPIs that capture the varying needs of the organization. Automatically generate the Performance reviews.

KPIs

Define goals based on the Job profile. View the Goals achievement according to designation, division or department. Ensure Employees are fully aligned with organization goals.

Performance Goals

Track the Employee’s progress against the organizational goals through powerful reports. Analyze his growth. Spot his weak areas.

Employees Progress

The Performance evaluation process follows the pre-determined approval flow. At every Appraisal level, there is a provision to justify the rating with comments & attachments.

Hierarchy based

Link Performance to Variable Pay. Create a performance based culture. Companies can identify & reward high potential employees. Grow your Business through identification of top performers. Plan succession & initiate personnel development. Achieve a healthy employee turn-over.

Identify Top Performers

Evaluate employees’ potential by setting up team-wide 360 degrees review. Our software enables regular performance feedback from peers, managers, subordinates.

360 Feedback

Unbiased overall performance feedback helps in managing all aspects of an employee’s job performance. This fosters an unbiased and equitable performance management.

Anonymous Review

Define the desired competencies and levels for every position in the organization. Choose from pre-packaged competencies defined by HR experts. Retain & motivate your workforce to perform to the optimum levels.

Role based Competencies

Ascertain the gap between an Employee's ideal and existing skill-set. Spend the training budget optimally. Fulfill the career aspirations of the high potential employees by driving Performance. Get insights to nurture your talent pool. Set benchmarks for every role.

Skill Gap Analysis & Competency Insights

Through a detailed skill-profiling training needs are evaluated. A customized report then gives a list of the skills that are considered crucial for business growth and career development of the employees.

Training Analysis

Performance Management

Timesheet Management Software manages real-time projects and workforce. Monitor and plan project work schedules.

Explore multi-featured Timesheet Dashboard on cloud. Get complete information about assigned projects & their distribution. Find the most dedicated employees

Time sheet Management App | Projects Management

Explore multi-featured Timesheet Dashboard on cloud. Get complete information about assigned projects & their distribution. Find the most & least dedicated employees.

Projects & Timesheet Dashboard

Manage Projects for clients by assigning tasks with Project Milestones to team. Categorize the projects as Running, Not started, Finished, Re-opened, Abandoned etc.

Manage Projects

Manage clients with info about projects, Team members & tasks. View the Milestones at a glance. Edit them anytime through the Timesheet manager. Gauge projects progress quickly.

Monitor Milestones

Employees can add jobs & log time for each task. The logged time will be reflected in the Project Hours.

Employee Time log

Record & track time spent on each activity. Effectively track employee working hours & ensure robust productivity.

Time Tracking

Set up projects and milestones with estimated time. Assign tasks to the team members for every project milestone.

Assign Tasks

Apart from preconfigured reports, reports can be generated instantly based on the Clients, Projects, Tasks and Departments through the powerful Report Builder.

Project Reports

ubiHRM ensures secure and reliable asset tracking for your workforce. Asset Dashboard contains the statistical data of issues & returns

ubiHRM ensures secure and reliable asset tracking for your workforce. Asset Dashboard contains the statistical data of issues & Returns

Asset management | Asset Tracking | ubiHRM

ubiHRM ensures secure and reliable asset tracking for your workforce. Asset Dashboard contains the statistical data of issues & Returns. No more time consuming & labour intensive inventory management.

Asset Tracking

Ensure visibility & control of your assets. The Stocking system shall maintain a list of the assets. Add and remove inventory online.

Asset inventory

Manager approvals are required for all asset issue requests.  Record the status of the asset before taking it for maintenance or repair.

Asset Approval

Asset management

Test employees, students or job applicants through ubiAptitude – a web based aptitude assessment software. ubiAptitude is an online aptitude assessment tool to find the best-fit candidates quickly & easily. Reduce bad hiring upto 80%. Recruit in no time! Increase hiring efficiency many times.

ubiAptitude is an online aptitude assessment system to find the best talent suited for your organization. Now, find the best-fit candidates quickly & easily

Online aptitude assessment system | Personality | Skill Tests

Discover the interplay of user ease & functionality. What you need is what you get. See for yourself how simple & hassle-free our testing process becomes through our Assessment software. Analyze applicants’ suitability for the position in just a few clicks

Simple & hassle-free

ubiAptitude is platform-independent, web based online assessment software – ready to use. No need to download or install any software. Automatic updates. No tedious maintenance.

Web Based

Boost your Recruitment process with a thorough, complete professional online assessment tool. The applicants are tested with complete set of skills. Reduce talent identification risks drastically.

360° Analysis

This recruitment solution for the perfect hire has been designed considering the convenience of the applicants as well as the recruiters. Quickly access the test software through the web anytime and from anywhere.

Convenient

Get instant results on your fingertips whenever an applicant completes the test. The recruiter will be able to see candidate score and detailed analysis immediately after the test completion.

Immediate

All the test questions have been carefully chosen by qualified experts to evaluate the job-seeker’s skills as accurately as possible. Correlating the test results with proper interviews will give 80% correct pointers.

Accurate

With all its virtues the assessment software for recruitment and employees is still amazingly affordable. As it is on cloud there is no hardware cost, no installation charges and upgrades are free. What you pay is peanuts compared to the plethora of benefits.